Changing Your Business Address – A Guide for Limited Liability Companies
Are you planning to change the business address for your LLC? Well, in case you are deciding to move your business to a new place, do not forget that you would need to share the details with the government as per the law. It is common for people to get profoundly overwhelmed with the nature of the new location and end up overlooking the fact that they need to update the business address with the government agencies.
And notifying the state in which your business is, and any other government agencies related to your LLC about the address change is critical so that you can keep smoothly running your business. In case you do not update them about the address, you would miss out on any vital notices from the government. As a matter of fact, your LLC can be suspended in case you do not update the government about the change in the business address for your LLC.
With this said, this article is to help you understand how you should notify the government when you have changed the business address in your LLC. Here is how you do it:
Change the Business Address for your LLC with The State
After you have moved your office to a new location, the next step is to let the state government know about it. For this, you need to get all your LLC documents like the articles of organization and any other certificates that say that you are allowed to run the LLC in that state. As a matter of fact, the LLC rules vary from state to state and if you have changed your business location to another state, you would have to make new documents entirely. Moreover, if it is in the same state, you would still have to notify the state about it.
Normally, this means that you would have to mail the change in the business address for your LLC to the Secretary of state or any other agency that handles the business filing. Moreover, you should also expect to pay a filing fee for this. For instance, if your new location is in New York, then you can just fill the Certificate of Change form. This form can then be given to the Division of Corporations. Along with this, there is a #30 filing fee that is given as well.
On the other hand, if you were in California, then you would have to file the Statement of Information and give a $20 filing fee to the Secretary of State. In short, every state has its own specific requirements and to know more about these requirements, you would have to contact your state agency that is responsible for handling the business filings. You can also check out the details on the government agency’s website.
Note: It is important that you check your LLC articles of organization to see if it has your registered address is the address of the registered agent previous address. In this case, you would need to edit it. You should check this before you file for the change of address with your state government so that you can change this address as well. Moreover, you can check with your state if you need to file about the change in the registered agent’s address in the same form as for the change of your business address for your LLC.
Change the Business Address for your LLC With Other Agencies
It is not just important to notify about the change of the business address for your LLC to the state. You would also have to notify about the change with the federal, state and local taxing authorities. To let the IRS learn about the change in the business address for your LLC, you can file the Form 8822-B, which is for Change of Address or Responsible Party – Business.
Moreover, you would have to visit your local and state taxation department website to see how you would have to notify about the change in address to the local and state agencies where you pay your taxes. There are cases where you can easily change your address online instead of mailing paper documents to the agencies. So, it is always better to check how it is done online or contact the respective agency to know about the details.
In case your LLC has some additional local or state licenses or permits, it is important that you contact them and have the address changed on it as well. Other than this, you would also need to contact your bank to notify about the change in the business address for your LLC so that you get the statements in the right place. Also, do not forget to issue a new checkbook with the new address.
Furthermore, it is a good thing to connect with those who you are doing business with or offering business to about the address change. This would make it easier for you to connect with them and it would also increase the trust in your business. Additionally, do remember to fill out any form for having all your mail forwarded to the right address.
How can PO Box Zone help?
When you move your LLC or relocate it, it is important to notify everyone about the change in the business address. This notification should be sent to all the places where you have registered your business including the federal, state, and local authorities as well as licensing agencies. In case you do not notify about the change, then you would miss out the various important notices from the government.